User Roles

Five user roles can be assigned in iHRIS Qualify. The user role limits the activities that the person can perform in the system and helps enforce data quality and management protocols.

System Administrator is responsible for ensuring that system security procedures are enforced and for keeping the system maintained and functioning. The System Administrator can view any record and perform any action in the system. The System Administrator also configures the system and manages the user accounts.
Data Operations Manager is a manager of data entry personnel and is responsible for managing all system data and for ensuring that data in the system are complete, correct and up to date. The Data Operations Manager can view any record and perform any action in the system. The Data Operations Manager also runs reports and analyzes data. In addition, the Data Operations Manager is the only role (other than the System Administrator) that can create standard lists of data and correct data entered in the system.
Registration Supervisor is a high-level data entry person responsible for issuing registrations and licenses to health professionals. The Registration Supervisor can generate registration numbers, issue and renew licenses, issue private practice licenses and record health worker deployments. The Registration Supervisor can also enter or update any other information in the record, such as contact or training information. However, the Registration Supervisor cannot correct erroneous information or create standard lists of data. The integrity of the data entered by the Registration Supervisor is enforced by the Data Operations Manager.
Records Officer is a data entry person who is responsible for entering and updating records of students entering training programs and for maintaining general information about health professionals. The Records Officer role can view and update any record in the system and can run reports. However, the Records Officer role cannot issue registrations or licenses, correct erroneous information or create standard lists of data. The integrity of the data entered by the Records Officer is enforced by the Registration Supervisor and the Data Operations Manager.
Decision Maker is a high-level policy maker. The Decision Maker runs reports and analyzes data entered in the system in order to set health workforce policy. The Decision Maker can view any record in the system and access all reports but cannot update or change data entered in the system.