Issue a Registration

When a health worker who has completed a training program applies for registration, the registration application should be recorded in the system and a registration number generated. At the time of registration, the health worker is issued a registration number, which is unique and serves as the person's main identification number. If a person is registered to practice in more than one cadre, the person should receive a unique registration number for each cadre. Registrations can only be recorded by Registration Supervisors or Data Operations Managers (not by Records Officers).

1. In the person's record click Training Information in the side menu to jump to the "Training Information" section.

2. Click Update Registrations/Licenses beside the appropriate training program.

3. The system displays the full details of the training program. Click Registration in the side menu to jump to the "Registration Information" section.

4. Click Add Registration.

5. Enter the Registration Number or check the box beside "Generate this Number" to assign the next available registration number to the record.

6. Select the registration Application Date (today's date is entered if nothing is selected).

7. Select the Registration Date (today's date is entered if nothing is selected).

8. Select whether the Practice Type is Permanent or Temporary.

9. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it.

The system displays the record with the registration added. The health worker is now eligible to receive a license to practice in that cadre (see Issue a License). Once the changes have been made, click Return to Main Record to return to the original page.

Troubleshooting

An error message appears when the Confirm button is clicked.

Make certain that all required fields have been completed. Required fields are outlined in red. Fill in or correct the information and try saving again. If you do not want to add a registration after all, click Return (do not save changes).

There is an error in the registration information.

Open the record, go to the "Training Information" section, click Update Registrations/Licenses and then click Correct This Information beside the registration. Correct any errors and click Confirm to save. Only the Data Operations Manager can correct registration information.