Add a Training

Before a registration or license can be issued for a health worker, the pre-service training program that the health worker completed to become qualified to practice in that cadre must be recorded. The training program information can be recorded when the student enters school, while the program is in progress or after it has been completed, and it may have been completed inside or outside the country. Each training receives a unique index number used to identify a student in a training program in a particular cadre. The index number may be issued by the training institution. A health worker can complete multiple training programs; each additional program is called an upgrade and qualifies the health worker to practice in another cadre.

1. In the person's record click Training Information in the side menu to jump to the "Training Information" section.

2. Click Add Training; a new screen opens.

3. Enter the Index Number for the training, or check the box beside "Generate next Index Number" to automatically assign an index number to the training.

4. Select the Intake Date, the date the student began training (optional).

5. If the student was trained in the country, select the Training Institution where the student has been admitted under "Trained In Country". A list of training programs, or Cadres, will display for that training institution. Select the program that the student is trained in.

6. If the student was trained outside the country, first select the Country Trained In under "Trained Outside the Country," then type in the name of the Training Institution. Select the Cadre that the student received training in.

7. If the student has completed training, enter the Graduation Date (the graduation date can also be set at a later time). If the student was trained outside the country, the graduation date is required.

8. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it.

The system displays the person's record with the training information added. To update the training information or issue a registration to a student who has completed training, click Update Registrations/Licenses beside the training information in the student's record. Once the changes have been made, click Return to Main Record to return to the original page.

Troubleshooting

An error message appears when the Confirm button is clicked.

Make certain that all required fields have been completed. Required fields are outlined in red. An index number and a cadre must be assigned for each training. Also make certain that the graduation date is not set to earlier than the intake date. If the person was trained outside the country, the graduation date is required. Fill in or correct the information and try saving again. If you do not want to add a training after all, click Return (do not save changes).

The correct Training Institution or Cadre is not available for selection.

Only the Data Operations Manager can add new training institutions or cadres to the system (see Add a Training Institution or Add a Pre-service Training Program).

There is an error in the training information.

Open the record, go to the "Training Information" section, click Update Registrations/Licenses and then click Correct This Information beside the training. Correct any errors and click Confirm to save. Only the Data Operations Manager can correct training information.