Define Geographical Locations

iHRIS Qualify can track health workforce data by four types of geographical locations. The system reports aggregate data at each level in order to analyze human resources at the national, regional, district and/or county level.

When data with a geographical component is entered in the system, such as an employee's home address or the location of an office or facility, you are first prompted to select a country. The system then displays a list of districts within that country for selection. (The region is automatically determined by the district that is selected.) After selecting a district, the system displays a list of counties within that district. Choosing the district is required; choosing a county is not, but is useful for tracking data by the smallest geographical subset.

Each training institution or health facility in the organization is linked to a district and, optionally, a county. Each training institution or health facility is assigned a facility agent, which defines its owner or classification, such as government, mission or private.

Locations Worksheet

Complete the following exercise for each country where employees are located. This will determine the geographical and office/facility data that need to be entered into the system. This exercise should be completed by a Data Operations Manager.

Country name:

Region names:

If you are not tracking data by region, enter one country-wide region, such as "National."

District/state/province names for each region:

County/sector names for each district/state/province (optional):

Actions: When you have completed this worksheet, enter into the system, in the following order:

all countries identified -- at least one must be entered (see Add a Country)

all regions identified for each country -- at least one region per country (see Add a Region)

all districts identified for each region -- at least one district per region (see Add a District)

all counties identified for each district -- optional (see Add a County)